How to Accrue Miles and Upgrade Consolidator Fares.


(this explanation accompanies an earlier article on consolidator airfare)

How do I check if my consolidator fare allows mileage? Ask if the consolidator fare allows mileage accrual or read the rules if purchasing online. If the rules allows mileage accrual (it’ll say FFP allowed or FF allowed), then you have cleared the first hurdle: whether the consolidator fare allows mileage accrual. You now have to see if the mileage program you belong to will accept these points.

What do I do next? When buying a ticket online or by telephone, ask for the class of service for your itinerary. Take the class of service and match it to the list of classes of service provided by your mileage program to see if you accrue points. 

The class of service will be a letter (like Q or M or N or L..) that your travel agent can give you when making a purchase or you can read the rules for a fare under the field ‘class of service’ if purchasing on a website.

Using the FareBasis field to find the Class of Service: if the rules for a fare do not explicitly list a class of service, it may list a field called the FareBasis. The class of service is the first letter in the farebasis. If the farebasis is HX1234 then the class of service is H. When checking the farebasis, please be sure you are looking at the farebasis and not any other field. The farebasis is different from your confirmation code and it’s easy to get mixed up. The farebasis is not always listed and if this is the case, do not substitute any other field with the farebasis.If you don’t know or can’t find the class of service, put an itinerary on hold and ask what the class of service is.

I have the class of service, now what: once you get the class of service for the fare you need to see if the airline allows you to accrue miles for that class of service.

You can find out by calling the airline mileage department or checking the online frequent flyer documentation for the mileage program receiving the credit. The key is knowing the class of service.

Just because the consolidator fare allows accrual does not mean the airline mileage program allows accrual. You are dealing with 2 different parties to the reservation.

Call or Visit the airlines frequent flyer program guide to find a list of classes of service. This is usually under the ‘How to Earn Miles’ section. Remember the consolidator fare has to allow mileage accrual AND the mileage program that you belong to has to allow mileage accrual.

Let me give you an example: https://www.aa.com/aa/i18nForward.do?p=/AAdvantage/partners/airlines/americanAirlines.jsp from American Airlines.

Eligible American Airlines/American Eagle Fare Classes*

Class of Service

Purchased Fares
Booked In:

Mileage Accrual Percentage

First Class

A, F, P

100% + 50% bonus

Business Class

D, I, J

100% + 25% bonus

Full Fare Economy Class

Y, B

100%

Discount Economy Class

H, K, M, L, W, V

100%

Deep Discount Economy Class

G, Q, N, O**, S

100%

*

American Airlines reserves the right to change the eligible fare classes at any time without notice.

**

Tickets between North America and Latin America booked in O are not eligible for mileage credit.

 

Note the class of service in the middle column and the mileage % on the right column.

Let’s say you are flying on Q class from Los Angeles to London and the travel agent confirms the consolidator fare does allow you to accrue mileage. Hurdle 1 of 2 complete.

You then look on the American Airlines AAdvantage Guide (or whatever mileage program is receiving the credit) to see what miles you can accrue on Q class. In looking at the above table, you will see 100% mileage for Q class which means for every mile you fly, you will earn 1 point per mile. Hurdle 2 of 2 is complete. Some airlines offer 50% mileage for deep discount tickets where every mile accrues 1/2 a point.

Every mileage program will have a similar list for every airline they allow credits from. If you fly Virgin Atlantic and wanted United Mileage credit, check the United Mileage website under ‘Earn Miles’. If you want to fly Singapore Airlines and credit your Thai Airways mileage account, check the Thair Airways mileage program details. The mileage program that is getting the credit is where you have to look. The airline giving the credit is not as important.

What if I want to earn status points with consolidator fares? For travelers looking to earn status, you will also want to find out from your mileage program whether you earn ‘elite points’ or ‘status points’. Follow the steps I’ve listed above. Some consolidator fares accrue mileage points and status points, some earn points but do not earn elite points. Each airline and frequent flyer program and each consolidator fare is different for every class of service so there is no one size fits all answer – please read the frequent flyer guide or ask a representative from your airline mileage program for details.

What if your itinerary does not accrue points but you’d like to have it? If your itinerary does not accrue points, ask the airline mileage department what classes of service do qualify for accruing elite points and give that list of fare classes to your travel agent. Sometimes you can pay a little more for a consolidator fare and accrue points, sometimes the fare jumps significantly in price. For example you call American Airlines and find out that N class on Cathay Pacific does not accrue points but if you book H, B or Y class you will accrue points. Tell this to your travel agent and request booking in book H, Y or B class. If you’re buying online, match the class of service from the airline mileage program to the class of service you’re buying.

Tip: It’s always a good idea to check yourself by matching the agent information to the airline mileage program. It’s frankly hard to keep up the myriad of mileage programs, various airlines joining and leaving alliances and increasing changes in mileage programs. Some agents may incorrectly even assume because the consolidator fare allows mileage that you’ll automatically earn elite points or mileage accrual. There are too many possible airlines corresponding to too many mileage programs to know. It’s best to check. You may purchase a X class fare only to find out the consolidator fare allows mileage but the airline mileage program does not.

Matching the class of service to the airline mileage program class of service also highlights odd limitations in mileage programs. For example American Airlines does not accrue mileage on British Airways flights even though they are part of the same alliance regardless of the class of service. You can fly first class on British Airways and accrue nothing to your American Airlines mileage acccount. You may be flying Los Angeles to London on British Airways thinking the consolidator fare allows mileage only to find out the airline does not allow mileage accrual.

The key is (a) does the consolidator fare allow mileage and (b) does the airline frequent flyer program allow mileage. Both have to say ‘yes’ for you to accrue miles. And if you’re worried about ‘status’ or keeping your ‘elite status’ you have the further concern of whether points qualify for ‘elite’ status or not. 

This is not difficult but you have to know what you’re doing and I hope this article tells you what to do.

Changing Alliance Partners: I’ve seen a number of airlines join and leave alliances. Alliances are collections of airlines that allow you to fly on one airline and accrue miles on another along with a number of other benefits.You may fly Virgin Atlantic and accrue miles on United Airlines for example because they are part of the Star Alliance. Airlines are going in and out of alliances so be sure to check. Japan Airlines for example left one alliance and joined another so if your flight occured during that time, you need to make sure you get the proper credit.

 

Can I upgrade a consolidator fare? If you are planning on upgrading a consolidator fare, ask the travel agent if this is allowed or read the rules to see if the consolidator fare allows upgrade. The same rules that govern change fees, cancellation fees, advance purchase are the same rules which spell out whether you can upgrade or not. Like mileage accrual, the consolidator fare has to allow the fare to be upgraded and the airline mileage department has to process the upgrade. Even if both say yes, you have the added step of checking with the airline mileage program to see if there are upgradeable seats for the date and route you are flying.

Only the airline mileage program knows which seats are upgradeable and which are not so with some quick thinking and knowing how the process works, you should be fine.

Suggestions on upgrading a consolidator fare: upgrading a consolidator ticket is a balancing act between the travel agent and the airline with you in the middle. The agency has the low fare which the airline cannot provide you yet only the mileage (frequent flyer) department of the airline can process the upgrade.

The travel agency cannot process your upgrade, they can only help with the underlying economy ticket.

The upgrade is handled by calling the mileage program for the airline you have points with. Call and tell them you have a consolidator ticket you want to upgrade into business class. Some full service travel agencies will call the airline for you (and essentially pretend to be you) and get you upgraded using your miles.

One of 3 scenarios will happen:

Scenario 1: Some airlines allow you to upgrade an itinerary that’s on hold without it being ticketed. This is the best case scenario. Have your travel agent put the itinerary on hold. Call the frequent flyer department for the airline, tell them you have a reservation you want upgraded, they process the upgrade. You then call the travel agent back and pay for the underlying economy ticket and the airline automatically processes the upgrade.

Scenario 2: Most of the time, the airline will only upgrade you with a ticketed itinerary. The good news is, most airline frequent flyer departments will tell you what seats and dates have upgradeable seats. So American Airlines AAdvantage will say Flight 192 from ORD to DEL on March 1st has upgradeable seats into business class and flight 193 from DEL to ORD on March 10th has upgradeable seats. Note the exact flight numbers, dates and times and give this to your travel agent right away.

Buy the exact flights the mileage department specified from your travel agent or consolidator.

After ticketing (which should be done as soon as possible), immediately call the airline back and request an upgrade. See if the travel agent or consolidator can ticket your itinerary faster because you are trying to get upgraded. There is no guarantee that you’ll get upgraded since you’re hoping upgradeable seats do not fill up while your reservation is being ticketed. Said another way, you hope the window of opportunity to upgrade is not lost in between the time it took to ticket your reservation and the time it takes to call the mileage program to request an upgrade.

Upgradeable seats are dynamic and change without notice. Much like discount seats in general. Just because there are upgradeable seats now does not mean there are upgradeable seats 5 minutes from now.

Get the information you need from the airline and have your travel agency ticket your itinerary right away. Immediately call the airline mileage program back. There is a very high probability you’ll be upgraded but there is no guarantee. The greater the time from ticketing to processing the upgrade, the higher the chance the upgrade will fail. Every minute counts in Scenario 2. It’s a race.

Scenario 3: the consolidator fare allows upgrades but there are no upgradeable seats. Airlines set aside a small number of seats for upgrades and unfortunately for the date and routing you have, there are no seats. If this happens, ask the mileage department for dates and times for flights with upgradeable seats and see if your travel agent or consolidator has fares. You can also take your chance by seeing if upgradeable seats open up as the flight gets closer to departure. This is not likely but you never know.

Only the airline mileage program can confirm an upgrade using miles or upgrade certificates.

Last but not least, some consolidator fares specifically state ‘this fare cannot be upgraded’ in which case regardless of whether the airline frequent flyer department has upgradeable seats or not, you cannot upgrade that reservation.

Once you’ve done one upgrade, the concept applies to future ones.

 

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Accruing Points with and Upgrading Consolidator Fares by TravelAlchemist is licensed under a Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 United States License.
Based on a work at travelalchemist.posterous.com.
Permissions beyond the scope of this license may be available at http://travelalchemist.posterous.com/accuring-points-with-and-upgrading-consolidat.

Posted via web from travelalchemist’s musings, rants, reviews and reflections

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About Abrar

Welcome to the narration of whatever is piquing my interest. I spent the first 6 years of my professional life in software development and project management at a start-up, a 10 person consulting company and ultimately reporting to the C.I.O. for a Fortune 150 conglomerate. I've spent the last 9 years in travel the travel industry: 2 years in managing travel technology projects (the systems travelers use like booking engines and fare databases) and the remaining 7 years in business development at an online travel agency specializing in international travel. I truly enjoyed growing from 2 people and near zero sales to a multi-national travel agency with an offshore call center, deploying an overseas sales office, securing key corporate clients, implementing strategic relationships within the travel industry and embracing technology as best we could afford to do. I stepped away from a day to day role in 2006 and have since specialized in advising companies in and outside of the travel industry on what to do and what not to do as they expand. My personal interests include international travel, reading books and spending time with family and friends. I love business, I love travel and I love technology.

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